<aside> A course consists of a course event and a list of sub-events. To create and publish a course, please follow these steps:

1. Create the course template
2. Create the event template
3. Create the event instances (from an existing event template)
4. Publish the course

• What are the differences between Events vs Courses vs Slots? </aside>

<aside> <img src="/icons/warning_red.svg" alt="/icons/warning_red.svg" width="40px" /> Templates allow you to control Events across your entire BETA dashboard.

Therefore when you edit a template in BETA, any changes made (e.g., to the name, duration, image, or pricing) will be reflected across your entire system, including your dashboard, website widgets, and BETA app. This means the updates will automatically apply everywhere the template is used.

If you want different settings for certain event instances, it's better to create a new template rather than editing the existing one. This ensures that your changes don't affect other events or offerings.

At a multi-location facility, setting a template on the parent, shares all settings across the child locations. Any location-specific events can be set under the child gym location.

</aside>

<aside> <img src="/icons/warning_red.svg" alt="/icons/warning_red.svg" width="40px" /> Preventing Late Bookings & Understanding Course Pricing To prevent climbers from joining a course after it has already started (e.g. booking Part 2 without attending Part 1), you need to manage to which template your pricing is applied.

Set the Price Only on the Course

• This means the full course must be booked in advance.
• Individual sessions (event instances) cannot be booked separately.
• Once the first session begins, the course will no longer be available for booking.
• Ideal for structured, multi-part courses where attendance from the beginning is required.

Setting a Price on the Event Instance Template

• If you also set a price on the event template, individual sessions can be booked on their own.
• This allows participants to bypass earlier sessions, which is not recommended for progressive courses. </aside>

<aside> <img src="/icons/arrow-northeast_blue.svg" alt="/icons/arrow-northeast_blue.svg" width="40px" /> Looking to edit a pre-existing course?

Edit/Modify an Existing Course

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FAQ

• How do I ensure that participant may only book onto the course, and not the course template?

• Can courses be set up to run on recurring weeks?

• Regarding events/slots that have been booked is there a way to easily identify them without clicking on each available event?

• How can I sell an event/course through my website?

• How do visitors sign up for an event or a course?

• How can I check in members without settling any payment?

• Can I check participants into an event after the start time?

• Can I create a transactional email for a specific event, like a birthday party, to gather the required booking information?

• Is there a form/waiver integration when a participant has signed up for an event?

• Can I stop people from booking onto a course if the first session has already passed?

• I am unable to create a course as I do not have the courses tab in BETA. Why is that?

⤷ Course Template & Course Creation

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