<aside> A course consists of a course event and a list of sub-events. To create and publish a course, please follow these steps:

1. Create the course template
2. Create the event template
3. Create the event instances (from an existing event template)
4. Publish the course

• What are the differences between Events vs Courses vs Slots? </aside>

<aside> <img src="/icons/warning_red.svg" alt="/icons/warning_red.svg" width="40px" /> Templates allow you to control Events across your entire BETA dashboard.

Therefore when you edit a template in BETA, any changes made (e.g., to the name, duration, image, or pricing) will be reflected across your entire system, including your dashboard, website widgets, and BETA app. This means the updates will automatically apply everywhere the template is used.

If you want different settings for certain instances, it's better to create a new template rather than editing the existing one. This ensures that your changes don't affect other events or offerings.

</aside>

<aside> <img src="/icons/warning_red.svg" alt="/icons/warning_red.svg" width="40px" /> Preventing Late Bookings & Understanding Course Pricing To prevent climbers from joining a course after it has already started (e.g. booking Part 2 without attending Part 1), you need to manage to which template your pricing is applied.

Set the Price Only on the Course

• This means the full course must be booked in advance.
• Individual sessions (event instances) cannot be booked separately.
• Once the first session begins, the course will no longer be available for booking.
• Ideal for structured, multi-part courses where attendance from the beginning is required.

Setting a Price on the Event Instance Template

• If you also set a price on the event template, individual sessions can be booked on their own.
• This allows participants to bypass earlier sessions, which is not recommended for progressive courses. </aside>

FAQ

• How do I ensure that participant may only book onto the course, and not the course template?

• Can courses be set up to run on recurring weeks?

• Regarding events/slots that have been booked is there a way to easily identify them without clicking on each available event?

• How can I sell an event/course through my website?

• How do customers sign up for an event or course?

• How can I check in members without settling any payment?

• Can I check participants into an event after the start time?

• Can I create a transactional email for a specific event, like a birthday party, to gather the required booking information?

• Is there a form/waiver integration when a participant has signed up for an event?

• Can I stop people from booking onto a course if the first session has already passed?

1&2) Course Template & Course Creation

Screen Recording 2024-11-05 at 08.42.12.mov

Duplicate a Course

<aside>

This feature allows you to easily duplicate an event or course offset by a specific number of days, making it simple to extend recurring events.

For example, if you have a 2-week course and want to replicate it for the next period, you can duplicate it by another 14 days, seamlessly scheduling the new course for the following weeks. This streamlines the process of managing repeat events without the need to manually create new entries each time.

When you duplicate event instances/courses to a new month, it will create the same number of sub-events at the same frequency. It will not duplicate participants.

</aside>

<aside> ⚠️ If you wish to duplicate the Course then ensure that you are the pop-up that manages the Course, and not the Event Instance in the Course.

</aside>

Screen Recording 2025-03-20 at 09.23.40.mp4