<aside> 💡 If you're here, you're likely seeking to understand the best way to set up your birthday parties. There are a couple of different ways you can do these in BETA.

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Chose how to set up birthday parties

Planning birthday parties at your gym can be a bit challenging, but rest assured, we're here to assist you every step of the way. To streamline the process, start by asking yourself the following question:

Are bookings for birthday parties in a schedule/you need to schedule an instructor to be present? i.e. Your gym will only allow birthday party bookings on a fixed date and time during the week (e.g. every Monday between 4:00pm - 6:00pm).

If the answer is yes, we recommend setting up birthday parties as an Event.

OR

Are bookings for birthday parties very flexible and open, such that there will be an instructor available onsite anyway, whether the birthday party takes place or not?

If the answer is yes, we recommend setting up birthday parties as a Slot.

Events vs Slots

› What is an Event Instance?

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Event Instances, on the other hand, are the actual events created based on these templates. They represent individual occurrences of the events you've set up, following the structure defined in the Event Template.

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› Slots

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Slots are being deprecated, and will be replaced with Event Templets. Slots can not longer be created.

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Event slots in BETA represent blocks of a recurring schedudle on your calendar that visitors can reserve. They are particularly useful for scenarios where the event structure or availability follows a fixed schedule. Slots can be reserved for free, or you can attach pricing to the different numbers of participants within a single booking.

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Slots are beneficial for:

  1. Avoiding Overcrowding: For instance, you can designate peak hours with 120-minute slots available for climbing. Climbers can then book one of the 120-minute slots within that timeframe, helping manage gym capacity efficiently.
  2. Birthday Parties: Slots are ideal for managing birthday parties, especially if you have a dedicated party room and instructors available during specific times. This allows for flexibility in pricing per participant, options for deposits or full payments, and the ability to permit single bookings only.

<aside> 💡 If your facility only allows 1 birthday party to be ongoing at any particular time, then we would suggest using the Single booking only feature.

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