<aside> đź’ˇ If you're here, you're likely seeking a better understanding of passes in BETA. Here, we will guide you through the difference between entry types and pass prices, the process of creating a pass and the visual identification of different entry type states.
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In BETA, a pass is a pre-purchased access key that grants climbers entry to your gym. Passes serve as a convenient way to manage gym entry.
The term "Pass" is the general term, and within it, we have two important components: Pass Price and Entry Type. These elements help define the cost, billing method and usage rules for a specific pass.
When you navigate to the Passes page, you will notice two sections: Entry Types and Pass Prices.
<aside> 🤔 IMPORTANT: When a Pass Price is sold, it is the Entry types that are transferred onto the profile. Think of it like this;
Entry Types
Entry Types define the type and quantity of entries, as well as their expiry details.
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Add an Entry Type
Pass Prices
Pass Prices allow you to set the pricing, recurrence, tax rate, and bundled entry types for a particular pass.
Add a Pass Price
Now that you’ve understood the difference between an entry type and a pass price, you can create a pass. To create a pass, follow along our guides below:
<aside> <img src="/icons/arrow-northeast_blue.svg" alt="/icons/arrow-northeast_blue.svg" width="40px" /> Looking to create a single/multiple entry pass?
Create a single entry pass Create a multiple entry pass Create a multi-punch pass, eg a 12-punch pass Create a pass price with more than 1 entry type
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<aside> <img src="/icons/arrow-northeast_blue.svg" alt="/icons/arrow-northeast_blue.svg" width="40px" /> Looking to create a prepaid pass?
Create a non-recurring/prepaid membership
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<aside> <img src="/icons/arrow-northeast_blue.svg" alt="/icons/arrow-northeast_blue.svg" width="40px" /> Looking to creating a recurring subscription pass?
Create a recurring (subscription) membership pass
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<aside> 💡 The entry type name will be visible in the visitor’s profile, so ensure it accurately represents the person type (eg. adult vs child) and entry category (ie. duration of validity). Here are some recommended suggestions: Adult - 1 Month Pass Junior - 3 Month Pass
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Duration of Validity: How long is your pass valid from the date of first use ie. check-in
# Entries: How many entires can be made?
<aside> ⚠️ For number of entries greater than 25, please contact our help team once you create the Entry Config!
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After creating an entry type, you have the option to customize various features related to that entry type. Features are customisable based on the tier your gym is on, as detailed in the right column.
Community & above
Club & above
Club & above
Community & above
Community & above
Business & above
The Entry type configuration will be displayed as different symbols in your list of Entry Types on the Passes Page, so that you know which settings are related to that entry type.
The Pass Price configurations will be displayed as different symbols in your list of Pass Prices on the Passes Page, so that you know which settings are related to that Pass Price.
Name: Name of the pass price
<aside> đź’ˇ The pass price is displayed in the POS and in the sales transaction search and reports.
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Amount: This is where you specify how much the pass will cost.
Recurrence: You can decide if the pass is a one-time purchase or if it recurs over a specific period.
Tax Rate: Define the applicable tax rate for the pass.
Entry Types: Associate one or more entry types with the pass price, determining what's included in the pass.
You can issue a pass to a visitor by either selling a pass price through the POS via a transaction or by manually issuing a pass.