<aside> 💡 Xero ****is a cloud-based accounting software for small businesses that provides solutions for for streamlined financial management.

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<aside> 🎁 The Xero integration is available for BETA users on Business tier or higher. To use the integration you also need a Xero account.

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Integrating Xero in BETA

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Automatic Account Creation in Xero

When you integrate your BETA climbing gym software with Xero the system will automatically create specific accounts in Xero/to help manage your financial transactions. Here's what you need to know Xero.

1. BETALIAB

   This account is created for all current liabilities, such as deposits and unredeemed gift cards.

2. BETACURR

   This account is designed to manage all incoming payments.

3. BETASL{TAXRATE}

   For each tax rate at which you sell products, a unique account is generated with the name above followed by the applicable tax rate. This account helps you categorise sales transactions based on different tax rates.

4. LIABILITIES ACCOUNT

   <aside> ↙️ The liability account increases in value (a CREDIT) when:

   • A gift card is purchased
   • Payments are taken for a transaction that is not finalized (a deposit)
   • A transaction is closed with subscription billing. </aside>

   <aside> ↗️ The liability account decreases in value (a DEBIT) when:

   • A gift card is redeemed
   • Payments attached to transactions that were never finalized are refunded
   • Transactions with deposits taken on previous days are finalized.
   • A subscription payment is made with additional value to cancel out previous subscription billing. </aside>

This automated account creation process simplifies your financial management by ensuring that the correct accounts are set up in Xero, streamlining your accounting procedures. This way, you can maintain accurate records and efficiently track your financial data.

You can also customize your account mapping for gift cards, subscription billing, and general liabilities with an account mapping file. Please contact us on Discord for a mapping template.

Automatic Account Detection

You can configure BETA to try to match sales to specific accounts within Xero. BETA will first group sales by category, and then attempt to match categories to accounts within Xero. The name must be an exact match, or if the category in BETA has a colon : in the label, BETA will check for a match in the part of the label that precedes the colon.