<aside> BETA's participant forms are your gateway to gym entry. With the traffic light system, you will easily recognise if a participant hasn't signed your gym entry form, ensuring a smooth check-in process for everyone. In this example, a single U18 participant form was created.
For more information on checkboxes
& multi-select fields
in a form, have a look at this guide.
<aside> ⚠️ Attention, a form MUST contain a signature field to generate a .pdf - keep this in mind if you are using a form as a Acceptance of Risk (AOR) or a Liability Form.
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How can I set my induction video to be unskipable when signing my form/waiver?
Why require Email Validation?
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The name will show on your participant form widgets so please make it clear from the name who should be signing this form. Example: Adult Participant Form
In BETA, we can configure your form to many different types. Each type varies on the number and type of participants which will be allowed to enter your gym upon signing the form.
Use HEX codes to select the color of your form widget.
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Require email authentication
Turning this on will require the main registrant to click a link in their email to validate the document. (we suggest that this is turned on!)
Require manual validation
Do you wish your form to be authenticated by a staff member? Turning this on will require a member of gym staff to validate the document.
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BETA can automatically issue a proficiency to a visitor when they complete and sign a form, perfect for scenarios like auto-granting belay certifications or waiver acknowledgments.
This automation links a specific form to a predefined proficiency. When a visitor submits the form:
Business tier or higher.
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Attention re. Manual Validation and Email Verification Required
If manual validation is enabled, staff must approve the proficiency before it's fully granted; additionally, if email verification is required, the visitor’s email must be validated, either by the visitor or manually by staff.
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This automation, available on BETA Business, allows you to set a default expiration period (in days) for forms, waivers, or Agreements of Responsibility (AORs). Once the set period passes, the visitor’s form will automatically expire.
This does not remove any proficiencies that were previously granted; only the form status is affected.
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Attention: Setting a new expiration period does not retroactively apply to forms signed before the setting was enabled.
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⚠️ Incorrect or missing fields will appear with an orange title
, whilst correct fields will appear with a grey title. Keep this in mind if you or your visitors have any issues submitting a form.
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