Forms Explainer

<aside> BETA's electronic participant forms are your gateway to gym entry. With our traffic light system, you will easily recognise if a participant hasn't signed your gym entry form, ensuring a smooth check-in process for everyone. In this example, a single U18 participant form was created.

For more information on checkboxes & multi-select fields in a form, have a look at this guide.

<aside> ⚠️ Attention, a form MUST contain a signature field.

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› Form Settings

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Name

The name will show on your participant form widgets so please make it clear from the name who should be signing this form. Example: Adult Participant Form

Type

In BETA, we can configure your form to many different types. Each type varies on the number and type of participants which will be allowed to enter your gym upon signing the form.

General
- One main registrant and multiple dependent details can be filled on the form
- The document will be registered to all climbers listed on the form
Single Adult Only
- One participant aged 18 and above only, no minors can be added.
Adult Adult
- Two adults are registered and the document will be linked to both.
U18 Required
- One participant aged 18 and above and at least one under 18 required.
- The document will be linked to the dependent listed on the form.
General U18 Required
- One participant aged 18 and above and at least one under 18 required.
- The document will be linked to all climbers listed on the form.
Single U18
- One participant aged 18 and above and only one under 18.
- The document will only appear on the dependent's account.
Single 14-17
- One participant aged 18 and above and only one minor aged 14-17 years.
- The ****document will only appear on the dependent's account.
Single 14+
- One participant aged 14 and above only, no minors can be added.
Single 16+
- One participant aged 16 and above only, no minors can be added.
Open
- Participant aged 18 and above, and any other age as supervisee
- The document will be registered to all climbers listed on the form.
Booking Form
- Booking forms allow you to collect information during the online booking process. ⤷ Configuration Options:

Form Colour

Use HEX codes to select the color of your form widget.

Authentication

Authenticate by email? - Turning this on will require the main registrant to click a link in their email to validate the document. (we suggest that this is turned on!)
Authenticate by staff member? - Turning this on will require a member of gym staff to validate the document.

Automations

<aside> 🎁 The automatic issuance of a certification when a participant signs a form is available for BETA users on Business tier or higher.

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› Form Input Types

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Here are all the input fields for creating your form. Fields marked with an asterisk (*) are mandatory, meaning visitors must fill them to submit the form.

If you would like to include a mandatory field in your form but are fine with visitors choosing not to answer, instruct them to enter "N/A" in that field.

Text	Inserts text into the form, the text can have some basic formatting.
Checkbox	A checkbox, which is required to be `true` ie, ticked, in order to accept submittal of form.
Checkbox No Required
A checkbox, which is required to be `false` **ie, un-ticked, in order to accept submittal of form.
Signature*	Electronic signature. All forms must contain a signature field.
Input Field*
For any other information e.g. Emergency Contact Name, Emergency Contact Phone
User Info
This duplicates the information of the participants. We suggest always putting this field at the end of the form.
Title	Inserts text as a header, ie bold and large sized text. Use this for sections in your forms.
Multi Select	A multi-select allows you to enter multiple choice questions from a list, such as "yes" or "no." questions or any other relevant choice.

You can select the correct option (clicking on the ✔️), doing so will not allow the form to be submitted, without the correct option being entered. Leaving all options unchecked opens up the query allowing any response to be submit. | | Image Capture (new) | Available on Business & above. Allow Signee’s to take a photo, such as a selfie. The image is embedded into the form | | Static Image (new) | Available on Enterprise & above. Insert an image into the form, such as branding etc, the image will display on the form widget, and will be embedded into the form. Refer to this template guide. File must be in .png format | | File Upload (new) | Available on Enterprise & above. Allow Signee’s to upload other file types, such as an image, pdf, video etc. This will be stored on the cloud, accessible only if logged into BETA. | </aside>

› Form Formatting

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HTML Input Formatting may ONLY be used in text field inputs.

Creating a bulleted list

Use this useful online tool to generate a bulleted/numbered list for you: https://www.tracemyip.org/tools/html-bulleted-numbered-list-maker/

<ul>
<li>Example 1</li>
<li>Example 2</li>
<li>Example 3</li>
</ul>

<aside> 📺 Will appear as:

Example 1
Example 2
Example 3 </aside>

Creating a numbered list.

Italics

New Break Line

Insert an External Link

This is useful for entering to an external website, such as your Privacy Policy, external Terms & Conditions and more!

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<aside> ⚠️ Incorrect or missing fields will appear with an orange title, whilst correct fields will appear with a grey title. Keep this in mind if you or your visitors have any issues submitting a form.

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Single U18 Waiver.mov

› Adding a video to a form

Enhance your forms by incorporating video content that provides additional context or instructions.