<aside> BETA's participant forms are your gateway to gym entry. With the traffic light system, you will easily recognise if a participant hasn't signed your gym entry form, ensuring a smooth check-in process for everyone. In this example, a single U18 participant form was created.

For more information on checkboxes & multi-select fields in a form, have a look at this guide.

<aside> ⚠️ Attention, a form MUST contain a signature field to generate a .pdf - keep this in mind if you are using a form as a Acceptance of Risk (AOR) or a Liability Form.

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FAQs

› Form Settings

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Name

The name will show on your participant form widgets so please make it clear from the name who should be signing this form. Example: Adult Participant Form

Type

In BETA, we can configure your form to many different types. Each type varies on the number and type of participants which will be allowed to enter your gym upon signing the form.

  1. General
  2. Single Adult Only
  3. Adult Adult
  4. U18 Required
  5. General U18 Required
  6. Single U18
  7. Single 14-17
  8. Single 14+
  9. Single 16+
  10. Open
  11. Booking Form
  12. No Validation

Form Colour

Use HEX codes to select the color of your form widget.

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Validation

Require email authentication

Turning this on will require the main registrant to click a link in their email to validate the document. (we suggest that this is turned on!)

Require manual validation

Do you wish your form to be authenticated by a staff member? Turning this on will require a member of gym staff to validate the document.

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Automation: Issuing Proficiencies When a Form is Signed

BETA can automatically issue a proficiency to a visitor when they complete and sign a form, perfect for scenarios like auto-granting belay certifications or waiver acknowledgments.

This automation links a specific form to a predefined proficiency. When a visitor submits the form:

Business tier or higher.

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Attention re. Manual Validation and Email Verification Required

If manual validation is enabled, staff must approve the proficiency before it's fully granted; additionally, if email verification is required, the visitor’s email must be validated, either by the visitor or manually by staff.

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Automation: Automated expiration period (days)

This automation, available on BETA Business, allows you to set a default expiration period (in days) for forms, waivers, or Agreements of Responsibility (AORs). Once the set period passes, the visitor’s form will automatically expire.

This does not remove any proficiencies that were previously granted; only the form status is affected.

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Attention: Setting a new expiration period does not retroactively apply to forms signed before the setting was enabled.

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› Form Input Types

› Form Text Formatting

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<aside> ⚠️ Incorrect or missing fields will appear with an orange title, whilst correct fields will appear with a grey title. Keep this in mind if you or your visitors have any issues submitting a form.

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› Creating a Form