<aside> To create a new event instance, you must have an event template created beforehand. Customize your own events by date, time, duration and recurring weeks.
Events require an organizer (one of your gym employees) and a start time. Current or upcoming events will show in your EVENTS tab underneath all Event Templates.
For a full overview of Events, see the Events Explainer
This guide covers:
</aside>
<aside> <img src="/icons/warning_red.svg" alt="/icons/warning_red.svg" width="40px" /> Templates allow you to control Events across your entire BETA dashboard.
Therefore when you edit a template in BETA, any changes made (e.g., to the name, duration, image, or pricing) will be reflected across your entire system, including your dashboard, website widgets, and BETA app. This means the updates will automatically apply everywhere the template is used.
If you want different settings for certain event instances, it's better to create a new template rather than editing the existing one. This ensures that your changes don't affect other events or offerings.
At a multi-location facility, setting a template on the parent, shares all settings across the child locations. Any location-specific events can be set under the child gym location.
</aside>
<aside> <img src="/icons/arrow-northeast_blue.svg" alt="/icons/arrow-northeast_blue.svg" width="40px" /> Looking for Course Creation?
Create a Course template and a course
</aside>
<aside> <img src="/icons/arrow-northeast_blue.svg" alt="/icons/arrow-northeast_blue.svg" width="40px" /> Looking to Edit a Single Event Instance?
</aside>
<aside>
An Event Template defines the default settings for your events. Any updates you make to a template—such as the name, duration, max capacity, public description, color (calendar only), tags (calendar and widget), and auto-cancellation rules—will be automatically reflected in your calendar and booking widget.
Event Settings
<aside>
Advanced settings for Event are available on the Business tier and above.
</aside>
Screen Recording 2024-07-05 at 15.07.06.mov
<aside>
Use this when you want to quickly create a repeating event over several weeks. It will generate events on the same day and time for the number of weeks you specify—perfect for simple recurring sessions.
Event or Course Instances are created out of Event and Course Templates respectively.
An event is an instance of an event template, which will appear automatically in your calendar, and on your designated widgets.
</aside>
<aside>
Use this when you wish to auto-schedule your events. You can set specific days, custom start and end times, a start offset, and define both the start and end dates—ideal for term-based or irregular programming.
This is available on Business & Above.
<aside>
Scheduling
Define the time periods when event instances are available for booking. You can add multiple time periods within the same day. Events will be auto-scheduled weekly depending on the schedule that is set.
Start Offset
This is the time gap between the start times of each generated event instance—used to space events apart.
Minimum instance Duration
The shortest allowed duration for a slot, in minutes. For example, how short the final events of the day is permitted to be.
Date Range
The overall time window for this schedule—set the start and end dates over which the scheduled slots should be created.
</aside>
Screen Recording 2025-06-09 at 11.04.04.mp4
</aside>
<aside>
</aside>
<aside> ⚠️ If you wish to duplicate the Course then ensure that you are the pop-up that manages the Course, and not the Event Instance in the Course.
</aside>