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Learn how to create and manage your event types, set up recurring schedules, and customize templates. This page covers everything you need to structure and maintain your calendar of events.

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⤷ Event types

<aside> <img src="/icons/warning_red.svg" alt="/icons/warning_red.svg" width="40px" /> Templates allow you to control Events across your entire BETA dashboard.

Therefore when you edit a template in BETA, any changes made (e.g., to the name, duration, image, or pricing) will be reflected across your entire system, including your dashboard, website widgets, and BETA app. This means the updates will automatically apply everywhere the template is used.

If you want different settings for certain event instances, it's better to create a new template rather than editing the existing one. This ensures that your changes don't affect other events or offerings.

At a multi-location facility, setting a template on the parent, shares all settings across the child locations. Any location-specific events can be set under the child gym location.

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› Events Overview, Video Explainer

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This walkthrough covers how to create and manage Event/Course Templates, and schedule your events in the BETA dashboard.

🔊 This video has sound.

🔊 This video has sound.

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› What is an Event Instance?

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Event Instances, on the other hand, are the actual events created based on these templates. They represent individual occurrences of the events you've set up, following the structure defined in the Event Template.

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› What is an Event Template?

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An Event Template defines the default settings for your events. Any updates you make to a template—such as the name, duration, max capacity, public description, color (calendar only), tags (calendar and widget), and auto-cancellation rules—will be automatically reflected in your calendar and booking widget.

Event Settings

• Event name – The title shown to users in your calendar and widget.
• Duration – Set how long the event runs.
• Maximum capacity – Limit the number of participants who can book.
• Public description – Displayed to users in the widget when browsing or booking.
• Color – A custom color for your internal calendar view (not visible to users).
• Tags – Used for filtering and grouping; shown in both the calendar and widget.
• Auto-cancellation rules – Automatically cancel events based on minimum booking thresholds or other conditions.
• Event/Course Visibility — Set the visibility of an Event template, across your dashboard, or widgets/app/ </aside>

› Events: Advanced Settings

<aside> Advanced settings for Event are available on the Business tier and above.

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• Display how far in advance users can book – E.g. set to 30 days to allow bookings up to a month ahead.
• Display when bookings close before the event starts – E.g. set to 0 days to allow same-day bookings.
• Minimum participants per booking – Require a minimum number of participants for a booking to be valid.
• Allow duplicate participants – Enable or prevent the same participant from booking more than once.
• Single booking only – If any booking is made, the event becomes unavailable to others.
• Resource: Tie a event template to a resource, to link booking logic across various template. Read more here › Resource Linked Events

<aside> <img src="/icons/arrow-northeast_blue.svg" alt="/icons/arrow-northeast_blue.svg" width="40px" /> Looking to Add a price to an event?

Add a price to an event

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• What are the differences between Events vs Courses vs Slots?

Additional Event Features

• Link free events to entry types
• Auto-cancellation