Event types

In BETA, there are 3 different event types: events, courses and slots.

• What are the differences between Events vs Courses vs Slots?

Events

Regular events in BETA are standalone occurrences with a specific start time. These events are suitable for activities that happen regularly over a period, such as weekly yoga classes or a climbing lesson that meets every Tuesday evening, or for events that just happen once every now and then, such as a competition or a clinic. When a client purchases a ticket for a regular event, it grants them access exclusively to that particular instance. You can also grant the holders of certain types of passes the ability to enroll in certain types of events for free.

Terminology

Event Template

Event Templates are like blueprints for events, allowing you to set up recurring event structures without redoing the setup each time. When you create an Event Template, you're essentially creating a model that you can reuse for multiple events.

Event Instances

Event Instances, on the other hand, are the actual events created based on these templates. They represent individual occurrences of the events you've set up, following the structure defined in the Event Template. This setup makes it easy to manage both recurring events and their specific instances.

What can I customise in Events?

Event template

1. Duration
2. Maximum Capacity
3. Description
4. Confirmation Email
5. Tags
6. Price

Event instance

1. Organiser
2. Start time
3. Recurring weeks

Community & above

Community & above

Community & above

Community & above

Community & above

Community & above

Community & above

Community & above

Community & above

Event Status, on profiles

The Event Tab on profiles keeps track of their participation and engagement with scheduled activities. Each status provides specific information about their event attendance history:

• Upcoming: Indicates events the visitor is scheduled to attend in the future.
• Attended: Shows events the visitor has checked into and participated in.
• Missed: Lists events the visitor was registered for but did not check into and are now in the past.
• Cancelled: Reflects events canceled by the organizer after the user was marked as attending or manually canceled, either by the visitor or the gym.

Features

• Link free events to entry types
• Auto-cancellation
• Instructor notifications

Courses

Courses differ from regular events as they encompass a series of the same or different single event instances.

For instance, a "Beginner Crash Course" might include multiple events such as belay classes, top-rope classes and technique classes. Purchasing entry to a course provides clients access to all events within that course, offering a more comprehensive and structured experience.