<aside> To create a new event instance, you must have an event template created beforehand. Customize your own events by date, time, duration and recurring weeks.
Events require an organizer (one of your gym employees) and a start time. Current or upcoming events will show in your EVENTS tab underneath all Event Templates.
For a full overview of Events, see the Events Explainer
This guide covers:
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<aside> <img src="/icons/warning_red.svg" alt="/icons/warning_red.svg" width="40px" /> Templates allow you to control Events across your entire BETA dashboard.
Therefore when you edit a template in BETA, any changes made (e.g., to the name, duration, image, or pricing) will be reflected across your entire system, including your dashboard, website widgets, and BETA app. This means the updates will automatically apply everywhere the template is used.
If you want different settings for certain instances, it's better to create a new template rather than editing the existing one. This ensures that your changes don't affect other events or offerings.
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<aside> <img src="/icons/arrow-northeast_blue.svg" alt="/icons/arrow-northeast_blue.svg" width="40px" /> Looking for Course Creation?
Create a Course template and a course
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<aside> <img src="/icons/arrow-northeast_blue.svg" alt="/icons/arrow-northeast_blue.svg" width="40px" /> Looking to Edit a Single Event Instance?
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Screen Recording 2024-07-05 at 15.07.06.mov
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Use this when you want to quickly create a repeating event over several weeks. It will generate events on the same day and time for the number of weeks you specify—perfect for simple recurring sessions.
Event or Course Instances are created out of Event and Course Templates respectively.
An event is an instance of an event template, which will appear automatically in your calendar, and on your designated widgets.
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Use this when you wish to auto-schedule your events. You can set specific days, custom start and end times, a start offset, and define both the start and end dates—ideal for term-based or irregular programming.
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Scheduling
Define the specific days and time periods when event instances are available for booking.
Start Offset
This is the time gap between the start times of each generated event instance—used to space events apart.
Minimum Duration
The shortest allowed duration for a slot, in minutes. For example, how short the final events of the day is permitted to be. (Typically this should be full length)
Date Range
The overall time window for this schedule—set the start and end dates over which the scheduled slots should be created.
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This feature allows you to easily duplicate an event or course offset by a specific number of days, making it simple to extend recurring events.
For example, if you have a 2-week course and want to replicate it for the next period, you can duplicate it by another 14 days, seamlessly scheduling the new course for the following weeks. This streamlines the process of managing repeat events without the need to manually create new entries each time.
When you duplicate event instances/courses to a new month, it will create the same number of sub-events at the same frequency. It will not duplicate participants.
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<aside> ⚠️ If you wish to duplicate the Course then ensure that you are the pop-up that manages the Course, and not the Event Instance in the Course.
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Screen Recording 2025-03-20 at 09.23.40.mp4
<aside> <img src="/icons/arrow-northeast_blue.svg" alt="/icons/arrow-northeast_blue.svg" width="40px" /> Looking to add a price for your event?
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<aside> <img src="/icons/arrow-northeast_blue.svg" alt="/icons/arrow-northeast_blue.svg" width="40px" /> Once that is done, you are probably looking to add this event to your website
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